The Ingalls Library and Museum Archives are the research center of the museum. We are open to the public and ready to help with your art historical research. With more than 560,000 volumes and extensive electronic resources the Ingalls Library is one of the largest and most comprehensive art research libraries in the country.
Library and Archives Resources
Studying Rare and Archives Collection Materials at the Ingalls Library and Archives
Materials from the Rare Book Collection or the Museum Archives are studied in the Archives and Special Collections (ASC) Reading Room, under the supervision of library and archives staff.
Readers wishing to study materials from the Archives or Rare Book Collection are encouraged to make an appointment in advance. It is usually possible to accommodate readers without appointments, but depending on staff availability, paging times, and other appointments, same-day requests are not guaranteed. Furthermore, not all Archives Collections are open to the public. By calling ahead, patrons can make certain the desired materials are available.
For a complete overview of applicable policies and procedures, please consult the library’s Guidelines on Studying Rare and Archives Collection Materials
The Collection Development Policy is an organic document that will be revisited every three years in order to ensure its currency. The Collection Development Policy serves the following functions:
1) to summarize the scope and nature of existing collections
2) to facilitate coordination of ongoing collection development efforts
3) to provide the basis for cooperation with other institutions
4) to outline collection development objectives
Ingalls Library Online Database Restrictions
The U.S. Copyright Law (Title 17, U.S. Code) governs the making of copies of copyrighted materials. The person using the databases offered here is liable for any infringement.
Following are general restrictions on the use of electronic databases. Others may also apply. Please request information from the Director of Library about restrictions associated with specific databases offered by the library:
- Access is allowed only to employees of this institution at the employee's desktop, or when allowed to authorized visitors at the library's online public access terminals.
- Copies of data from the databases may be made as long as they do not contain substantial or significant segments of the databases.
- Information from the databases may not be used for interlibrary lending, including the provision of copies to other libraries, institutions or persons. No part of the databases may be transmitted over the Internet.
- Databases may be used only for non-commercial purposes, such as criticism, comment, news reporting, research, study, teaching, lecturing, and scholarship.
It is your responsibility to observe the legal use of copyrighted data and information.
The Ingalls Library and Museum Archives reaffirms and emphatically supports the CMA’s DEI goals, as embodied in the 2018 plan. In support of these efforts, the library and archives will aggressively expand our collections, focusing on BIPOC and underrepresented groups and addressing these areas in our biannual review of our collection development policy. In addition to the acquisition of new material, we will review and update descriptions of library and archival materials for inclusive language and reparative description. The Ingalls Library and Museum Archives must be a space welcoming to new voices, new ideas, and new endeavors, to become a locus for engagement within and outside the library and the museum.
Ingalls Library and Museum Archives welcomes donations of funds or materials to augment the collections. Contact Acquisitions at firstname.lastname@example.org, and provide us with your contact information. Please be ready to provide us with an inventory of the items you are considering for donation.
- We ask that all library patrons and visitors complete a registration form. This process takes less than five minutes and grants you access to the vast collections and library resources. Library patrons and visitors can register in advance by completing the Patron Registration Form, which is available here. Once registered, all patrons must check in at the circulation desk upon entering the library.
- All briefcases, backpacks, rolling suitcases, umbrellas, and bags larger than 13" x 17" must be checked at the museum’s north entrance lobby coat check.
- Library and archival material may not be removed from the premises. Personal materials are subject to search upon leaving.
- Anyone who removes materials from the Ingalls Library without authorization will lose all privileges and may be assessed a fine and any replacement costs of the material.
- Please turn off or silence your cell phone while using the library. Cell phones may be used in the library lounge on level 2.
- Food may not be brought into or consumed in the library. Beverages in a lidded travel container or water bottle may be consumed in the reading room and seminar room. Library computers may be used by registered library visitors for art research only.
- Library terminals are provided for short-term use limited to 30 minutes.
- Library visitors are expected to use personal laptop computers for long-term research and personal needs while in the library.
- The use of personal scanners is not allowed in the library. A book edge scanner is available for patron use in the reference room.
- Do NOT mark pages, use Post-It notes, or write on library materials.
In the Archives and Special Collections Reading Room
Materials from the Rare Book Collection or the Museum Archives are studied in the Archives and Special Collections Reading Room, located in the Ingalls Library, under the supervision of library staff. For a complete overview of applicable policies and procedures please consult the library's Guidelines on Studying Rare and Archives Collection Materials.
In the Museum Archives
- The museum archivist determines the collections that are available. Some archival collections are restricted or permanently closed to researchers.
- Researchers must request collections using call slips provided. Staff retrieve materials as needed and available.
- Researchers may use one box of records or one folder of oversized material at a time. Please return material to the Special Collections Reading Room attendant before requesting another box or folder.
- Do NOT mark pages, use Post-It notes, or write on archival materials.
- Researchers must use pencil for taking notes.
- Researchers may be asked to wear cotton gloves when handling certain types of materials.
- Materials MUST be kept in the order in which they are found within each box and folder.
- Reproduction of archival material is at the discretion of the archivist.
- All copies will be made by staff. Do not remove items to be copied. Instructions for flagging items to be copied will be provided. Copies are $0.25 each.
- Citations should acknowledge the Cleveland Museum of Art Archives and note the collection name, box number, folder title, and date.
- Archival and rare book materials are to be used in the Special Collections Reading Room during regular library hours.
Loss of Privileges
- Access to the Ingalls Library and Museum Archives is granted at the sole discretion of the library’s staff and such access may be denied or revoked at any time.
- Abuse of these regulations and policies will result in immediate withdrawal of all ID and password access privileges, loss of library privileges, and will be reported to the academic authorities or other appropriate authority.
- Visitors to the Ingalls Library and Museum Archives agree to indemnify and hold harmless the Cleveland Museum of Art, its officers, trustees, and employees from and against all claims or actions arising out of or related to such visitor’s (a) use of library or archived items; and (b) violation of this use agreement or any of the rules or procedures of the Ingalls Library or Museum Archives.